Family & Medical Leave Act (FMLA)
All full-time and part-time employees with at least one year of service and 1,250 hours worked in the prior rolling 12-month period are eligible for Family and Medical Leave (FMLA), provided they meet all other eligibility requirements (i.e., reason for leave, etc.). No separate enrollment is required.
If you need to take a FMLA leave, and your first day of leave was on or after September 1, 2024 file your request on the Voya Portal.
If your first day of leave was prior to September 1, 2024, file your request on the My Lincoln Portal. Register as a new user, and enter Maritz as the company code.
Sections
Provider Contact
Voya Financial (for claims with a start date on or after 9/1/24)
1.888.973.3652
Lincoln Financial (for claims with a start date prior to 9/1/24)
Client ID: Maritz
1.888.408.7300
Maritz Contact
Karen Banderman
Benefits Coordinator
Email
(636) 827-1160
External Links
Voya Financial (for claims with a start date of 9/1/24 or after)
FMLA / Voya
What is FMLA?
The Family & Medical Leave Act of 1993 (FMLA) is a US federal law. It requires companies to provide employees job-protected, unpaid leave for qualified medical and family reasons. The FMLA was intended “to balance the demands of the workplace with the needs of families.”
Eligibility
Full-time and part-time employees are eligible for FMLA leave if they have been employed with Maritz for at least one year and have worked at least 1,250 hours in the prior 12-month rolling period immediately preceding the first day of leave.
Entitlements
Eligible employees can take up to 12 weeks of unpaid, job-protected leave in a rolling 12-month period for the following reasons:
The birth of a child or placement of a child for adoption or foster care;
To bond with a child (leave must be taken within one year of the child’s birth or placement);
To care for the employee’s spouse, child, or parent who has a qualifying serious health condition;
For the employee’s own qualifying serious health condition that makes the employee unable to perform the employee’s job;
For qualifying exigencies related to the foreign deployment of a military member who is the employee’s spouse, child, or parent. An eligible employee who is a covered service member’s spouse, child, parent, or next of kin may also take up to 26 weeks of FMLA leave in a single 12-month period to care for the service member with a serious injury or illness.
Once the 12 weeks of FMLA have been exhausted, no additional FMLA leave will be available for the remainder of the current rolling 12-month period (one year after the first day of FMLA leave was taken), even if the need for leave is for a different FMLA qualifying event or reason.
An employee does not need to use leave in one block. When it is medically necessary or otherwise permitted, employees may take leave intermittently or on a reduced schedule.
Although FMLA leave is unpaid, Maritz requires employees to use any available paid leave concurrently with FMLA leave until exhausted before any remaining leave is unpaid. If the employee is eligible for short-term disability, paid parental, or paid caregiver benefits, those benefits will be paid, while at the same time counting the time off work towards the 12 weeks of FMLA leave. Refer to the Disability or Paid Parental & Caregiver pages of this website for details regarding these paid leave benefits. If these paid benefits end prior to the date the FMLA leave ends (for example, during a maternity leave), the employee will use all vacation pay remaining for the fiscal year until exhausted next, before the rest of the FMLA leave is unpaid. If the absence is for the employee’s illness and the leave doesn’t qualify for short-term disability pay, sick pay may be used first at manager’s discretion until exhausted before any vacation pay is used.
Claim Filing & Instructions
Maritz is changing the administrator for our leaves of absence from Lincoln Financial to Voya starting September 1, 2024.
If your first day of FMLA leave was on or after September 1, 2024, you will file a new FMLA claim with Voya by phone at 1-888-973-3652 or online at www.trackingabsence.com/eep. If this is for your own condition, and you are eligible, a short-term disability claim will also automatically be opened for you.
If your first day of FMLA leave was be prior to September 1, 2024, you will file your FMLA claim with Lincoln Financial by phone at 1-888-408-7300 or online at www.mylincolnportal.com (register as a new user first and enter Maritz as the company code when prompted). However, your FMLA leave will automatically be transitioned to Voya starting September 1. Voya will honor any current FMLA approval dates from Lincoln Financial that extend beyond September 1. However, if you need additional FMLA leave beyond the current approval date, you will need to submit supporting medical documentation to Voya and coordinate the remainder of your leave with them instead of Lincoln Financial. You will receive a letter from Voya providing you with additional details and any action items needed from you regarding this transition in early September.
Note: If this leave is for your own condition, your disability claim will continue to be administered by Lincoln Financial throughout the duration of your leave and will not transition to Voya on September 1. This means you will be communicating with Lincoln Financial for your disability claim/approval and with Voya for your FMLA claim/approval.
For instructions regarding how to file your FMLA leave request and additional information about the leave process, (including your responsibilities while out on leave), please refer to the FMLA Claim Filing Instructions.