Overview & Getting Started

 Benefits Enrollment & Changes

You may enroll in benefits during your first 31 days of full-time employment. However, once elections have been submitted, you are unable to make changes even if you are still within your 31-day enrollment window. You may also make changes to current coverage within 31 days of the date you experience a qualified change in status or change coverage during the annual open enrollment period. Open Enrollment is typically held November 1 – 15 each year, and elections made during this period become effective January 1 of the next calendar year.

 How to Make Benefit Elections or Changes in Workday

Sections

    PDFs

    Overview

    Maritz is a unique and rewarding place to work.  We promote a dynamic work environment, as well as compensation and benefits, to help our people achieve a healthy and balanced lifestyle. We have created this Benefits Website so you can find information regarding all of your benefit options in one place. You will find everything here you need to make well-informed decisions for your benefits.

    Be sure to review each page on this site, and scroll all the way to the bottom so you don’t miss any important information.  

    You don’t have to log in to the Maritz network, which means you and your spouse (if applicable) can review this site from any computer.

    Go to Workday to manage your own benefits and pay information.

    We're Here to Help

    Summaries of the benefits available as well as the costs associated with each are described throughout this website.  Use this information to learn the basics and compare these offerings to other plans to which you may have access, such as those that may be available through your spouse. 

    If you need additional details, you can refer to the Summary of Benefits and Coverage (SBC) on the medical plan page, or the Summary Plan Description (SPD) or policy on each benefit plan’s page of this website.

    A Summary of Benefits and Coverage (SBC) is a document that you can use to learn the basics about the medical and prescription plans. It can also be used to easily compare benefits to other plan options you may have, such as through a spouse’s provider.

    If you need more information than what is provided on the SBC for medical and prescription coverage, or for any other benefits, refer to the more detailed Summary Plan Description (SPD) which will provide you with information regarding eligibility requirements to enroll or change coverage, types of expenses covered or excluded, claim filing and appeal procedures, and contribution limits where applicable (such as the 401k).  

    If any conflict occurs between the overview on this website and the formal Plan Document or Summary Plan Descriptions (SPDs), the Plan Document or SPD will prevail.

    If you still have questions after reviewing this site, here is the contact information for each benefit provider and our Benefits Team.

    Important Things to Know about the Election Process

    • All benefit plans are independent elections. You make separate choices for each.

    • With a few exceptions, all decisions are binding until the end of the calendar year unless you experience a qualified change in family status and submit your change and supporting documentation within 31 days of the qualifying life event. Exceptions are for the Health Savings Account, Commuter benefit, 401(k), and Auto/Home Insurance or Pet Insurance through YouDecide, which can be elected or changed at any time.

    • When enrolling or changing benefits for the current year as a New Hire or for a mid-year qualified change in status, although you have 31 days to make your elections, once you have finalized your enrollment in Workday by clicking on the Submit button on the last screen, you will not have an opportunity to change those elections until the next annual open enrollment period, unless you experience a qualified change in status. Please take time to carefully review your options and your elections before submitting them in Workday to ensure you are enrolled in the plans as intended.

    • During the annual Open Enrollment period, you may go back into the Open Enrollment portal in Workday and make changes as many times as needed until the Open Enrollment period ends.

      • If you do not enroll or renew your elections for the next calendar year by the November 15 open enrollment deadline, you will not have coverage after December 31.

      After submitting your elections, be sure to print a copy for your records.

    Eligible Family Members

    Eligible family members for Medical, Dental, Vision, Life, AD&D, Accident, Critical Illness, and Hospital plans include:

    • Your legal spouse

    • Children under age 26 (coverage ends the last day of the month in which they turn 26). If your child is disabled, contact Benefits@Maritz.com to see if coverage can continue beyond age 26.

      • For the Medical, Dental, and Vision plans, coverage can continue up to age 26 even if your child is married or eligible for other coverage. However, for Life, AD&D, Accident, Critical Illness, and Hospital plans, children are not eligible if they are married or on active military duty.

      • Although children can be on your benefit plans up to age 26, the IRS only allows you to use your own HSA funds to pay for qualified medical expenses for dependents you claim on your tax return.

      • Children include biological, adopted, or stepchildren, and children for which you have legal guardianship.

    Marriage & Birth Certificates

    If you are adding family members to your medical, dental, or vision plans and the Maritz Benefits Department does not already have copies of your marriage certificate (for a spouse) or birth/adoption certificates (for children) on file, you will be required to send a copy of this documentation to the Benefits Department to verify the family member is your legal spouse or child and therefore eligible to be enrolled in the Maritz plans. Documentation should be emailed within one week after making your elections to Michelle.Konakci@Maritz.com.

    Legal Notices

    The first link below leads to the machine readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed- amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data.

    The machine readable files are extremely large and exceed internal limits for the Maritz network. As a result, if you are an employee of Maritz and wish to access and/or download these publicly available files, you must not use the Maritz network or the computer that has been issued to you by Maritz for that purpose. This restriction applies only to the Machine Readable Files, and does not apply to the Legal Notices, Summary Annual Report, or Annual Funding Notice.